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Industries — Property Management

Protect the information, payments, and vendor relationships that keep properties running.

Property-management work moves quickly between tenants, owners, boards, maintenance vendors, leases, invoices, rent, and service requests. A false payment change, compromised mailbox, lost document, or poorly controlled vendor account can disrupt more than one property at once.

PrivaCore helps property managers and strata-management businesses create practical controls around payment verification, property-management systems, shared records, vendor access, and incident response—without slowing the people who need to keep buildings operating.

Request a Fraud & Cyber Risk Assessment → Try the Business Fraud Check

Where things can break

Familiar moments in property management

A maintenance vendor sends a new payment request
Is there a clear independent verification step before money moves?
An owner, tenant, or board document is shared
Do the right people have access, and is sensitive information kept out of open channels?
A property-management platform or mailbox is compromised
Can your team contain the problem and communicate clearly across affected properties?
What has been reported

A scenario worth testing, not a headline to react to

Scenario to test
A document looks routine — until it isn't

A maintenance invoice, an owner or board document, a lease attachment, or a contractor form arrives at a busy moment from an address that looks close enough to real. Payment-change impersonation and false-invoice fraud are documented Canadian business-fraud patterns that apply directly to the volume of vendor and owner correspondence a property-management business handles.

Can your team verify the sender and use the right system before opening or forwarding it — rather than acting on the message as it arrived?
Sources: Competition Bureau of Canada, "Protect your business from fraud" · Canadian Centre for Cyber Security guidance on malicious attachments and links. We haven't found a Canadian property-management-specific incident with a strong enough primary source to cite yet — this is a documented pattern applied to the sector, not a reported local case.
Sector-specific audit focus

What we review in a property-management business

  • Rent and vendor payment controls
  • Mailbox protection
  • User and board access
  • Property-management platform review
  • Contractor onboarding and offboarding
  • Document sharing
  • Incident contacts and communications

The same core audit methodology applies across every industry — this checklist is how the review adapts to the way a property-management business actually runs.

A right-sized service level

The same three service levels, sized to your business.

Packages are consistent across industries. These notes are practical starting points, not automatic recommendations — we confirm fit in a short conversation. Full deliverables are listed in the Services page.

Fraud & Cyber Risk AssessmentStarting at $750 CAD

A one-time review that shows you exactly where the risk is and what to fix first.

Ask about the Fraud & Cyber Risk Assessment →
PrivaCore Business ProtectionStarting at $299/month

Ongoing verification and monitoring, so new risks get caught as they happen.

Ask about Business Protection →
Managed ProtectionCustom quote

Coordinated ongoing protection for businesses that want continued support after the initial assessment.

Ask about Managed Protection →
Talk to PrivaCore

Tell us how your property-management business works.

A short set of qualifying questions — industry, team size, and what has your attention — is all we need to make the first conversation practical. The first call is free.

Start the conversation →
Common questions

Property management FAQs

We already have an IT provider. Where does PrivaCore fit?
PrivaCore does not replace your IT provider. The audit reviews business workflows — payment approvals, access practices, vendor onboarding — and anything technical is coordinated with the providers you already use.
Are property managers uniquely targeted by attackers?
We don't claim that. The case for this pathway is workflow-based: property-management businesses handle other people's money and information, with frequent payment-change requests and many outside vendors — which makes clear verification and access practices worth reviewing.
We use a property-management platform — isn't security the vendor's job?
Partly. The vendor secures their platform; your accounts, staff access, document-sharing habits, and payment practices remain your responsibility. The review covers your side of that line.
Who from our team should be involved?
Usually whoever approves payments, whoever manages vendor and board access, and whoever handles owner and tenant records. We keep the time commitment small and focused.

Free tool: Generate a written Payment Verification Policy for your business →

Ongoing protection: Continuous M365 Fraud & Identity Monitoring for your business →

Sources and further reading
Canadian Anti-Fraud Centre Canadian Centre for Cyber Security — Baseline controls for small and medium organizations Office of the Privacy Commissioner of Canada — Safeguarding personal information Competition Bureau of Canada — Protect your business from fraud